Student studying in the library

June 21, 2016, by Pauline

Let us digitise your module readings

Did you know the library has a scanning service for teaching staff?

We can scan chapters and journal articles from our print collections for your reading list. It is a great way to make selected readings more accessible for your students.

Why use the Library Scanning Service?

It allows you to take advantage of the University’s Copyright Licensing Agency (CLA) licence. The licence is the main way to legally scan readings for courses without direct permission from the copyright holder, or an open licence e.g. Creative Commons.

  • Scans are produced to a high standard and are made searchable (OCR), making them more accessible to students.
  • Scans are uploaded to a central CLA Digital Content Store, and links to the scans can be made available on your course online reading list and Moodle page.
  • The library takes care of all licence checks and reporting to the CLA ensuring scans are compliant with the licence.
  • Scans can normally be produced within two weeks of request

Please note that scanning under the CLA Licence may only be done by the Library Scanning Service to ensure scans meet the licence terms.

What can be scanned? 

We can scan book chapters, journal articles, images, poems, short stories and other extracts from print works. The licence does not cover printed music, maps, charts, newspapers or unpublished materials. Some publishers and works may not be covered by the licence but the library will carry out the necessary checks on your behalf.

The amount per module from a single work is whichever is the greater of 10%, or one book chapter or one article from a journal issue.

See our Scanning Service webpage for further details.

How to request scans

  • Email requests to
    Provide full bibliographic details of the extract(s), the module name and number, and when the scan is required for.
  • Use the Online reading lists system
    Add a library note (“For digitisation”) to each extract and publish the list to submit it for review.

Requests are welcome throughout the year. Scans will normally take up to two weeks to produce. However, to guarantee scans are available for the start of each semester please ensure requests reach us by the 1 August for Semester 1 and 15 December for Semester 2. Any requests received after these dates will still be processed but may not be ready for the start of semester.

Further information

See our Scanning webpage for full details of the service.

For further help or advice you can email:

Posted in CopyrightOnline resourcesTeaching and Learning